Data Policy ERC - Attachment 3

Information collected by the Controller for which interests

Version 23.05.2018

Data type

Interest/purpose

Mandatory

First/Middle/Last name

Uniquely identify persons

Y

Date of birth

Avoid double records

To check if the Data Subject is a child

Y

Email address

Communication with users (Data Subjects)

Unique identifier

For specific groups[1]

Country

Statistical purposes

Y

Gender

Statistical purposes

N

Avatar

To create participants overviews

N

Signature

To electronically sign participants certificates (CD only)

N

Title

To properly address in communication

Y[2]

Profession

Statistical purposes

N

Job title

Basic information about volunteers

N

User groups of which a member

To facilitate communication by third parties without disclosing personal information

Y[3]

Field of expertise

Statistical purposes

Send specific (organisational) information

N

Mainly treating certain groups

Statistical purposes

N

Physical addresses (work/personal)

Delivery of goods

N

Languages

Presenting information in a familiar language

Y

Password

Login security

Y

Membership history

Statistical purposes

Membership loyalty

Background

Courses history

Certificate justification

User feedback and quality control on trainings

Background

Course appraisal results

Creation of Certificates

 

Statistical purposes

Y[4]

Certificates status

Certificate justification

Delivery of certificates and recertification

Background

ERC Congress registrations

Congress communication

Congress loyalty

Background

Registry of orders

Complete pending orders

Provide an overview of past orders as a service to the customers

Background

Seat balance and history

Visualise your Seats managed by the Controller

Background

Course Survey data

Quality control of courses

N[5]

Role(s) in the ERC

Addressing specific groups

Keep track of communication (in view of right of access by the Data Subject)

To limit the number of recipients of personal data

Background

 



[1] Associate Gold Members, participants of Advanced or Instructor courses, Instructors and Instructor Candidates

[2] But can be neutral

[3] With possibility to unsubscribe

[4] If applicable (participants, Instructor Candidates or Course Director Candidates)

[5] Additionally the Data Subject can choose his personal data not to be shared with those directly involved in the course (Course Centre, Course Director)