Data Policy ERC - Attachment 3
Information collected by the
Controller for which interests
Version 23.05.2018
|
Data type |
Interest/purpose |
Mandatory |
|
First/Middle/Last
name |
Uniquely
identify persons |
Y |
|
Date
of birth |
Avoid
double records To
check if the Data Subject is a child |
Y |
|
Email
address |
Communication
with users (Data Subjects) Unique
identifier |
For
specific groups[1] |
|
Country |
Statistical
purposes |
Y |
|
Gender |
Statistical
purposes |
N |
|
Avatar |
To
create participants overviews |
N |
|
Signature |
To
electronically sign participants certificates (CD only) |
N |
|
Title |
To
properly address in communication |
Y[2] |
|
Profession |
Statistical
purposes |
N |
|
Job
title |
Basic
information about volunteers |
N |
|
User
groups of which a member |
To
facilitate communication by third parties without disclosing personal
information |
Y[3] |
|
Field
of expertise |
Statistical
purposes Send
specific (organisational) information |
N |
|
Mainly
treating certain groups |
Statistical
purposes |
N |
|
Physical
addresses (work/personal) |
Delivery
of goods |
N |
|
Languages |
Presenting
information in a familiar language |
Y |
|
Password |
Login
security |
Y |
|
Membership
history |
Statistical
purposes Membership
loyalty |
Background |
|
Courses
history |
Certificate
justification User
feedback and quality control on trainings |
Background |
|
Course
appraisal results |
Creation
of Certificates Statistical
purposes |
Y[4] |
|
Certificates
status |
Certificate
justification Delivery
of certificates and recertification |
Background |
|
ERC
Congress registrations |
Congress
communication Congress
loyalty |
Background |
|
Registry
of orders |
Complete
pending orders Provide
an overview of past orders as a service to the customers |
Background |
|
Seat
balance and history |
Visualise
your Seats managed by the Controller |
Background |
|
Course
Survey data |
Quality
control of courses |
N[5] |
|
Role(s)
in the ERC |
Addressing
specific groups Keep
track of communication (in view of right of access by the Data Subject) To
limit the number of recipients of personal data |
Background |
[1] Associate Gold Members,
participants of Advanced or Instructor courses, Instructors and Instructor
Candidates
[2] But can be
neutral
[3] With
possibility to unsubscribe
[4] If applicable
(participants, Instructor Candidates or Course Director Candidates)
[5] Additionally
the Data Subject can choose his personal data not to be shared with those
directly involved in the course (Course Centre, Course Director)